Accounts Payable Supervisor

Miami, Florida 33178

Post Date: 04/11/2018 Job ID: 5063 Industry: Professional/Administrative

Duties & Responsibilities:
  • Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers within company guidelines.
  • Ensure that A/P Vouchers are recorded in the proper accounting period. 
  • Ensure the timely processing of A/P Vouchers and Payments and that all invoices are properly approved and authorized.
  • Monitor and review the A/P Aging Report on an ongoing basis for accuracy and ensure that accounts do not become excessively past due.
  • Prepare a list of all expected vendor payments for the end of the month check run.
  • Apply all Wire Transfers and ACH Payments in the system in a timely manner.
  • Communicate with the Project Manager the status of all Key Vendor accounts on a regular basis and help to resolve any issues regarding payment status.
  • Maintain and update a PO Status Report of Key Vendors for the Project Manager.
  • Maintain complete and organized records and files including all paid and unpaid AP Vouchers.
  • Maintain a positive, professional working relationship and communicate well (both verbal and written) with outside vendors and co-workers.
  • Respond to all requests and communications in a timely manner.
  • Contact Key Vendors at least every two weeks to reconcile their accounts and ensure that all invoices have been received and payments applied correctly.
  • Work as part of a team and assist and support other members of Operations, Marketing and Accounting.
  • Perform additional duties as needed including special projects and audits.
  • Follow direction of Financial Controller
  • Adhere to all organizational policies & procedures

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