Senior AP Coordinator (Miami)

Miami, Florida 33178

Post Date: 02/22/2018 Job ID: 4958 Industry: Professional/Administrative

  • High School Diploma / GED required
  • Bachelor’ s degree preferred
  • Able to work occasional Saturdays, holidays and evenings
  • Strong attention to detail, ability to work in a fast paced environment
  • Strong in Math, oral and written communications
  • 3 most recent years in a PURELY AP ROLE
  • Intermediate- Advanced level SAP Experience or MRP/ ERP Experience
  • Excellent Excel- to work with complex formulas
  • 2 years Industrial background experience a (plus)
  • Experience managing invoices involving large amounts $500k - $2million Dollars weekly
  • Ability to work independently
  • Able to come to work on time with reliable transportation


Duties & Responsibilities:
  • Prepaid, and Muni (Materials, Consulting, Freight)
  • Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers within company guidelines
  • Ensure that A/P Vouchers are recorded in the proper accounting period
  • Ensure the timely processing of A/P Vouchers and Payments and that all invoices are properly approved and authorized
  • Monitor and review the A/P Aging Report on an ongoing basis for accuracy and ensures that accounts do not become excessively past due
  • Prepare a pre-list of estimated payments for the end of the month check run before the 15th of each month
  • Prepare a final list of proposed vendor payments for the end of  the month check run 1 week before month-end
  • Communicate with the Project Manager the status of all Key Vendor accounts and helps to resolve any issues regarding payment status
  • Maintain and update a weekly PO Status Report every Monday         
  • Prepare a weekly Accounts Payables Status Report of open issues including the status of actions in place every Monday
  • Prepare a complete and accurate list of Accruals for the month-end close within 3 days after month-end
  • Maintain complete and organized records and files including all paid and unpaid AP Vouchers       
  • Maintain a positive, professional working relationship and communicates well (both verbal and written) with outside vendors and co-workers
  • Respond to all requests and communications in a timely manner      
  • Contact Key Vendors at least every two weeks to reconcile their accounts and ensure that all invoices have been received and payments applied correctly   
  • Work as part of a team and assists and supports other members of Operations, Marketing and Accounting
  • Perform additional duties as needed including special projects and audits
  • Follow directions given by Accounting Manager
  • Adhere to all organizational policies & procedures

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